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The Differences Between On-Premise and Cloud-Based Access Control Systems

the differences between on-premise and cloud-based access control systems - 2 krew security and surveillance

Security has become an essential component in business success, with most organizations increasingly devoting more resources to commercial security systems. In fact, the global commercial security business market is projected to cross $441 billion in the next seven years. 

Traditionally, businesses only had the option of an on-premise security system. However, since the boom in SaaS and cloud computing, many businesses are opting for innovative cloud-based systems instead. 

Choosing the right access control solution requires a holistic and forward-looking perspective. That’s why consulting with domain experts makes a world of difference. You need to know exactly what your business requires and what kind of security system suits its setup.

As local experts on security and access control systems in Pittsburg, 2 Krew strives to help organizations pick the right solution for their needs. So, what are the differences between these two types of systems – and which is the best choice for your organization?

Here’s what you need to know about cloud vs. on-premise security.


What is a Cloud-Based Access Control System?

Cloud-based access control systems are a newer, more convenient way to control access to physical or virtual locations and assets. They are off-the-box solutions hosted and run on remote servers owned or maintained by the solution provider. This means they are not hosted on-site.

On-premise access control systems, on the other hand, require a computer server for running the software to be physically located on-site. Everything is operated on the organization’s property or within its building.

On-premise access control requires significant investments in hardware and infrastructure, as well as extensive ongoing maintenance. Cloud-based access control takes away much of the hassle, keeping costs down and simplifying care. 

However, using a cloud-based access control system is akin to handing over your access control CPU to a third party in another location and running it via a keyboard in your possession. Many businesses are hesitant to do so and prefer to keep their system hosted and run at their physical location.


Benefits of Cloud-Based Access Control

✓ Convenient Remote Management

Cloud-based access control systems allow businesses to manage and control access to physical locations and IT assets from anywhere via a web-based interface or mobile app. Achieving the same with on-premise solutions comes with significant deployment overheads.


✓ No Need for In-House IT Expertise

With a cloud-based access control system, the hardware and infrastructure are managed by the third-party provider, eliminating the need for in-house IT staff. This can significantly lower an organization’s monthly expenses.


✓ Increased ROI and Lower Costs

Because cloud-based access control systems are hosted and managed by the solution provider, they require lower upfront investments and ongoing maintenance costs, resulting in an increased return on investment.


✓ Flexibility and Scalability

Cloud-based access control systems make it easy to add or remove users as needed without requiring additional hardware or infrastructure. Therefore, they are ideal for high-growth businesses with changing security needs.


Potential Drawbacks of Cloud-Based Access Control Systems

✖ Remote Access

The convenience of remote access can sometimes go sideways. For example, when the internet goes down, the system could be impacted. 

Additionally, remote access can be vulnerable to hacking if improperly protected. It’s essential for businesses to ensure that their cloud-based remote access systems have encryption and other security measures in place.


✖ Service Interruption

If the third-party provider faces an outage, service interruption could be likely. Service issues in data centers are not uncommon. 

Opting for cloud-based access control solutions is a matter of trust in the vendor. Although many guarantee the integrity of their services, you’ll need to research the vendor to understand if you can trust them with your assets.


Why Some Still Choose On-Premise Security Solutions

On-premise systems offer total control and ownership of an access control system. Understandably, this is crucial to some businesses, which is largely why they have not considered cloud-based security options yet.

Other benefits of on-premise security solutions include… 

  • High level of security and privacy 
  • Lots of customization options in comparison to cloud-based systems  
  • Lower risks of downtime due (as they do not rely solely on the internet) 

These advantages, however, do come with the heavy lifting associated with solution deployment and maintenance. To run an on-premise security system, most organizations will need a full-time IT staff dedicated to installing, maintaining, and overseeing its operation.


Cloud Vs. On-Premise Security for Your Organization

Ultimately, choosing between a cloud or on-premise access control solution depends on your organization’s specific needs and preferences.

A small business with limited IT staff might choose cloud-based access control for its ease of installation and management. On the flip side, a large enterprise with a dedicated IT team might prefer on-premise access control for its high level of customization and security.

Organizations with strict regulatory requirements, such as those in the healthcare or financial industries, may prefer on-premise security solutions to ensure complete control over their data and meet regulatory requirements. 

Comparatively, organizations with multiple locations and remote workers may prefer cloud-based access control for its ability to provide remote access and ease of management.

At the end of the day, the answer to the “cloud or on-premise” question depends on a range of factors such as cost, maintenance and upkeep, scalability, accessibility, integrability, and customizability.


Need Help Choosing an Access Control System in Pittsburgh?

The best way to find the right security solutions is to speak with the experts.

Evaluate your organization’s needs before finalizing a cloud-based or on-premise access control solution. Then, speak with professionals who know both kinds of systems backward and forward.

If you’re based in Pittsburgh and need help choosing an access control system, consider working with 2 Krew. We provide access control systems in Pittsburgh and are happy to consult with a wide range of organizations. As a security and surveillance solutions provider, it’s our job to offer customized solutions to meet the unique security needs of organizations throughout the Tri-State area. 

Reach out to 2 Krew today to schedule a consultation on our customized security and surveillance solutions. With us as your partner, you can rest assured that your business will be adequately secured and protected.




2 Krew Security and Surveillance

Providing Customize Security solutions in the Greater Pittsburgh region for over 15 years.


A Message from
Brian Kozlosky


2 Krew Security is dedicated to keeping our customers and staff safe during the COVID-19 pandemic. Our office is open during regular business hours to assist with any needs.

Technicians are required to wear face coverings, carry hand sanitizer, and increase handwashing practices during installs.

Please contact our office with any concerns or additional requests surrounding the steps we are taking to keep everyone safe.

~ Brian Kozlosky

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